To replace two consecutive soft line breaks with one: Find ^l^l and replace with ^l (that’s a lower case L for library).To replace two consecutive tabs with a single tab: Find ^t^t and replace with ^t.When Word has finished replacing the two consecutive paragraphs with one, you’ll get something like this, where the white space is only controlled by the above/below values for the paragraph’s style: In the Replace with field, type ^p (once, no spaces) to replace two consecutive paragraph marks with just one.What you’re doing here is getting Word to look for any paragraph mark ( ^p) followed immediately by another paragraph mark (the other ^p). In the Find what field, type ^p^p (that’s two lots of Shift+6 to get the ^ character followed immediately by a lower case p - the p MUST be lower case).Press Ctrl+H to open Word’s Find and Replace dialog box.Here’s how… (this works in both Word 2003 and Word 2007)
But as soon as you have a page or more of these empty paragraphs, you’ll want a quicker way to get rid of them. (When you point your mouse at the button, the tooltip says Show/Hide ¶ ). Now, if you only have a few paragraphs to tidy up, you could remove the excess paragraph marks manually. To turn formatting marks on or off, do the following: In the message window, on the Format Text tab, in the Paragraph group, click the button that looks like a paragraph mark. When one of the reviewers applies a template with styles that include paragraph ‘leading’ (the above/below space for a paragraph), the result is too much white space, as shown in this next screen shot: However, the eye is used to differentiating one paragraph from another with white space, so the author presses Enter again to get that extra bit of space, as in the screen shot below: And this can result is excessive white space between paragraphs where an extra Enter was used to add space.įor example, in the screen shot below, the author has pressed Enter once at the end of each paragraph. However, if the document goes through several review cycles, there’s a good chance that one of the reviews will involve applying a template - and thus its styles - to the original document.
Get rid of paragraph symbols in word 2010 manual#
Instead, they apply manual formatting to text, and press Enter twice each time they want a bit of white space between paragraphs. Many Word users don’t use styles to format their documents.